British Esports Federation Advisory Board Terms of Reference

ADVISORY BOARD TERMS OF REFERENCE

Outlining the scope and responsibilities for decision making and actions at the national federation.

Meet Our Advisory Board

Adam McGowan

British Esports Adds 6 Additional Members to Advisory Board

News

3 min read

12 Jan 2023

ESTABLISHMENT OF THE ADVISORY BOARD

The first Advisory Board was established by the Executive Team in 2016, when the British Esports Federation was founded.

Purpose

The purpose of the Advisory Board is to provide insight and intelligence to support business planning and alignment to British Esports Federation’s (“BEF”) goals.

Board Membership

Membership of the Advisory Board will be comprised of the following non-executive roles:

A Chair, who shall also be Chair for the British Esports Federation.

Up to 16 British Esports Federation Advisory Board members representing the following key but non exhaustive areas:

esports education, further and higher
esports tournament organisation
esports law & regulation
esports business & supply chain
esports broadcast and streaming

Other people may be invited by the Chair to attend all or part of any meeting, in an observation capacity or otherwise.

APPOINTMENTs and Terms of Appointment

Appointment and the terms of appointments will be made and decided by the Chair.

Appointments are agreed and made based on skills and a review of the individual’s experience within the esports industry.

The Chair reserves the right to interview potential Advisory Board members prior to their appointment.

The Advisory Board will be a diverse group of people.

Appointments will be for one (1) year terms.

A member of the Advisory Board may be reappointed for additional terms.

Reappointment and membership of the Advisory Board is subject to satisfactory performance of the member as assessed by the Chair.

Members may resign at any time.

When a resignation takes place the Chair may replace the position or leave it vacant.

Removal of an Advisory Board member will be made by the Chair only.

Chair

If the Chair of the British Esports Federation is unavailable or not in attendance, the Advisory Board shall appoint one of their number to chair a relevant meeting.

Quorum

The quorum necessary for the transaction of business shall be one (1) third of the members of the Advisory Board.

Frequency of Meetings

The Advisory Board will meet at least twice per annum. Meetings may be held virtually although there may be in person meetings by mutual agreement.

Notice of Meetings

Notice of each meeting confirming the venue, time and date accompanied by an agenda of items to be discussed , will be provided or notified to each member of the Advisory Board, and any other person required to attend, no later than five (5) working days before the date of the meeting.

Any supporting papers will also be provided to each member as soon as practicable in advance of the meeting.

Conduct of Meetings

Any member of the Advisory Board who has a material interest relating to any decision to be made by the Advisory Board must declare their interest before the item relating to that decision is discussed.

The default position is that the relevant member will not be entitled to vote on that decision.

However, the Chair may exercise discretion in this regard, taking into account the particular circumstances.

Duties and REsponsibilities

The duties and responsibilities of an Advisory Board member are as follows:

Maintain a close advisory partnership with the Chair, the British Esports Federation and members of the British Esports Federation executive team.
Provide market insight and specific knowledge on key topics and intelligence, to support business planning and the alignment to the British Esports Federation strategic goals, and to enhance member engagement. This can be provided by the Advisory Board, or a subgroup of the Advisory Board. It may also be effective and efficient to form a small task group when strategic and focused advice is required.
Provide market introductions.
Ensure that objectives are aligned to the British Esports Federation strategic goals, and that these are communicated and understood by the membership and other stakeholders.
Engage with third party stakeholders.
Ensure collaboration with professional groups and other esports federations.
Act as ambassadors for the British Esports Federation.
Provide advice and support to the British Esports Federations’ executive regarding delivery of British Esports Federation goals.
Understand the external market and political environment.
Provide thought leadership.
Raise the profile of the British Esports Federation at national and international level.
Provide insight and intelligence on potential market opportunities and risks.
Identify potential partners for commercial support.
Create and facilitate personal networks to advance British Esports Federation activities.

Delegation of Duties

The Advisory Board may delegate any of its duties to sub-panels or committees established by it.

Terms of Reference Review

The Terms of Reference of the Advisory Board will be reviewed every year, led by the Chair.